HELP US PLAN YOUR PARTY

Catering and Event Planning
for all of Southern California

1-800-870-EATS
Fax: 1-866-660-EATS
("3287" SPELLS "EATS")
Home

(didn’t Tom Cruise once say in a movie: "help me HELP you"?)
HELP US HELP YOU… PLAN YOUR EVENT!

WE KNOW PLANNING A PARTY IS EXTREMELY PERSONAL (AND IN SOME CASES TRAUMATIC), FOR YOU THE POTENTIAL CLIENT. IN ALL OUR YEARS OF BUSINESS, NO TWO EVENTS HAVE EVER BEEN THE SAME. TO MAKE THIS PROCESS EASIER, THE FOLLOWING QUESTIONNAIRE WILL HELP YOU AND YOUR "EVENT ARCHITECT" GET ON THE SAME PAGE MORE QUICKLY.
IF YOU ARE PLANNING AN EVENT WITHIN THE NEXT YEAR AND WOULD LIKE US TO "BUILD" YOU A "PROPOSAL" SO YOU CAN SEE THE "BOTTOM LINE", IT WOULD BE HELPFUL FOR YOUR EVENT PLANNER TO HAVE SOME BACKGROUND INFORMATION BEFORE CONTACTING YOU. TAKE A MOMENT TO SHARE YOUR VISION OF YOUR UPCOMING EVENT.
WHAT DO YOU WANT YOU AND YOUR GUESTS TO LEAVE FEELING AND THINKING ABOUT THE EXPERIENCE?
(This is not a rhetorical question. Please use the following blank lines:)

______________________________________________________________________________________________________

PLEASE PRINT THIS FORM , FILL IT OUT AND FAX IT TO: 1-866-660-3287
(you may want to call & check if fax was received) PLEASE PRINT LEGIBLY (or type)

YOUR NAME (first & last, please):______________________________________________

YOUR COMPANY (if applicable):_______________________________________________

ADDRESS:__________________________________________________________________

CITY:_________________________________STATE:________ZIP:_____________________

DAY/WORK NUMBER: ( _____ )___________________ EXT.:______________

NIGHT/HOME: (_____ )_________________________ HOME FAX/NIGHT: (_____ )_____________________

WORK FAX/DAY: ( _____ )________________________PAGER: (_____ )____________________________

MOBILE: ( _____ ) ____________________________ E MAIL:_____________________________________

DATE OF EVENT:________________ (FIRM OR TENTATIVE?):____________DAY:__________________

TYPE OF EVENT (OR REASON FOR EVENT):________________________________________________

NAME(S) OF THE PERSON(S) THE EVENT IS IN HONOR OF (if applicable):_______________________

THEME (IF DESIRED):___________________________________________________________________

MIN.# OF GUESTS EXPECTED:____________ MAX. # OF GUESTS EXPECTED:_________________

# OF GUESTS EXPECTED (10 years & older): ___________ AGE RANGE: _________________

# CHILDREN EXPECTED 5-9 yrs.: ____________ AGE RANGE OF CHILDREN: _________________

# CHILDREN EXPECTED under 5 yrs.: ____________ AGE RANGE OF CHILDREN: _________________

WHEN GUESTS WILL ARRIVE: ___________ WHEN THEY WILL LEAVE: _________________

HOURS OF FOOD/BUFFET SERVICE (WHEN TO WHEN): __________ - ___________

HOURS OF BEVERAGE SERVICE (WHEN TO WHEN): __________ - ___________

APPETIZERS (IF REQUIRED) FROM (WHEN TO WHEN): __________ - ___________

DESSERTS (& COFFEE) FROM (WHEN TO WHEN): __________ - ___________

DO YOU ALREADY HAVE A PLACE FOR THE EVENT? YES________ NO_________

IF YES, WHAT TYPE OF PLACE IS IT? (PRIVATE RESIDENCE, CLUBHOUSE, PARK):___________________

CITY &/OR ADDRESS OF EVENT:_____________________________________________________________

IF PARK, SHELTER OR AREA:____________________________ IS THERE ELECTRICITY?:_____________
** please make sure all fields (above this line) are completed ** we will not quote if we can't contact you by phone **

(OR IS A FACILITY NEEDED?):________________________________________________________________

IF LOCATION IS NEEDED, CITY OR LOCATION PREFERRED:______________________________________

TYPE OF FACILITY DESIRED (INDOORS, PARK, YACHT, ETC.):____________________________________

*TYPE OF MENU (LUNCH, DINNER, HEAVY GRAZING, BBQ): ______________________________________
(you can print the MENUS page, circle what you are interested in & fax back with this page.)
If you do not have menus at the time you fill this out, tell us your wish list or type of foods
or flavors you enjoy.

FOR THE FOLLOWING (TO DESIGN YOUR MENU OR FOR US TO KNOW WHAT KINDS OF MENUS TO FAX)
PLEASE LIST MENU CHOICES YOU WOULD LIKE &/OR, AT THE VERY LEAST,
INDICATE HOW MANY CHOICES OF EACH YOU WOULD LIKE YOUR GUESTS TO HAVE:

HORS D’OEUVRES:__________________________________________________________________________

ENTREES:__________________________________________________________________________________

SALADS:___________________________________________________________________________________

SIDES/ACCOMPANIMENTS:___________________________________________________________________

DESSERT:__________________________________________________________________________________

EXHIBITION CHEF/COOK FOOD ON SITE (IF POSSIBLE &/OR PRACTICAL)?:__________________________

FOR THE FOLLOWING, PLEASE INDICATE YOUR CHOICES BY CIRCLING THE ITEMS YOU WOULD LIKE-

BEVERAGES (ALCOHOLIC): DOMESTIC &/OR IMPORTED BEER, RED, WHITE &/OR BLUSH WINE, CHAMPAGNE
BEVERAGES (NON-ALCOHOLIC): LEMONADE, ICE TEA, ICE WATER, PUNCH &/OR SODAS, WATERS, ETC.
SERVICEWARE (DISPOSABLE PLATES): HARD PLASTIC (WHITE OR COLORED) OR WHITE FOAM OR NO PREF.
SERVICEWARE: CHINA
GLASSWARE: DISPOSABLES/PLASTIC OR GLASS
UTENSILS: DISPOSABLES/PLASTIC OR STAINLESS OR SILVER
NAPKINS: PAPER OR LINEN
TABLECOVER: PLASTIC OR LINEN

ENTERTAINMENT:____________________________________________________________________________

ANY RENTALS NEEDED THAT YOU KNOW OF (TABLES, CHAIRS, TENTS, CENTERPIECES, ETC.):
____________________________________________________________________________________________
(rentals may be quoted after site inspection &/or when known)

APPROXIMATE BUDGET (&/OR RANGE): _____________________________________________
Working without a budget is like driving blindfolded. Before you go out to buy a car you decide what kind of car you want and the most you're willing to spend for it...
There are different levels of all aspects of a catered event such as service, linen - even levels of simple food items such as vegetable crudite or fruit.
Often, a client may have an unrealistic budget to execute a successful event, in which case we will not waste your time or ours - it is imperative you fill this in (and we know painful).
Be assured, it is our goal to customize your event to meet if not come in under your budget! The figure you fill in should be the BOTTOM LINE – WITH LABOR, TAX,
EVERYTHING NEEDED TO MAKE A SUCCESSFUL EVENT and that is the figure we will aim for!

HOW OFTEN DO YOU GO ONLINE?_______________________________________________
HOW DID YOU ORIGINALLY HEAR ABOUT US?_____________________________________
DID YOU CHECK OUT OUR WEBSITE?_____________ FOR APX. HOW LONG?___________
IF YOU DID CHECK IT OUT, WHAT DID YOU THINK ABOUT IT?_________________________
IF YOU "FOUND" US ON THE WEB, WHAT SEARCH ENGINE DID YOU USE?____________
HOW DID YOU SEARCH (WHAT WORDS DID YOU USE)?_____________________________
Thanks for telling us how you "found" us. It always helps to know what's working!
PLEASE USE AN ADDITIONAL SHEET FOR COMMENTS OR ANYTHING YOU WANT TO ADD.
ALL INQUIRIES ARE OBLIGATION FREE AND STRICTLY CONFIDENTIAL. THANKS FOR TAKING THE TIME TO FILL THIS OUT AND CONSIDER US.
WE PRODUCE FIRST CLASS EVENTS AND CAN'T WAIT TO PROVE IT TO YOU. HOPE TO SPEAK TO YOU SOON!